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How to Accelerate Communication With Stakeholders
Increase Communication with Stakeholders
In an increasingly fast-paced world it is essential to communicate with stakeholders efficiently and quickly. Whether it is announcing new milestones for projects, sharing the status of progress, or requesting their input and feedback, communicating with stakeholders at the right time, through the right channel can help to minimize confusion, increase engagement, and help speed the resolution of issues.
The process starts by identifying your stakeholders and understanding their specific needs and preferences. You can accomplish this by conducting surveys as well as attending stakeholder gatherings, listening to conference calls, or following conversations on social media. This data will help you determine the frequency of communication with each group of stakeholders What kind of information they’ll need to hear, and in what format they would like to receive it.
Once these goals are set, it is crucial to come up with a plan of communication for those involved that addresses them. The stakeholder matrix is a great tool for this. It will help you rank stakeholders based on their interest and influence and will enable you to record what kind of communications they require. This could include rounds of design and copy reviews, daily weekly, monthly or daily status reports, group video calls, or more.
Stakeholders also may prefer certain types of communication, such as face-to-face conversations or emails, or even online meetings. Understanding the kind of communication each stakeholder prefers will help you to ensure that they are receiving relevant information that they can easily absorb.